Applying for a Grant

We understand that some groups are considering how they may need to manage planned activity in relation to Coronavirus (Covid-19).
We have prepared guidance for organisations which can be found here. Please read this before contacting us about your activity.

Leeds Community Foundation supports small community groups and charities in Leeds and Bradford. We award grants on behalf of numerous donors through a range of different funding programmes.

Our funding goes through a rigorous process, so that we can make sure we are funding the organisations and projects which will have the greatest impact on local people’s lives. The steps involved in this process are set out below.

The Process Explained

Step 1

Who Can Apply?

To apply for a grant from Leeds Community Foundation, as a minimum you must be a not-for-profit organisation or social enterprise with the following in place:

  • At least 3 Trustees, Directors or Management Committee members who are independent and unrelated, and none of whom have more than 50% control.
  • A governing document e.g. constitution or memorandum and articles of association that show how your group is managed.
  • A bank or building society account in the name of your organisation with a minimum of two unrelated cheque signatories, and two signatories required to sign off transactions.
  • Accounts or a record of income and expenditure for your group, and sound plans for managing your money (if you are a new group, you will need to provide a bank statement and a project budget).
  • If your organisation works with children or vulnerable adults, you will need to have a safeguarding policy in place. Find information and advice on writing a safeguarding children policy here, and a safeguarding adults policy here.

Exclusions to the above apply for The Leeds Fund Micro Grants programme and Ideas that Change Lives Fund. Please check the specific grant page for the full eligibility criteria for each of our programmes.

Step 2

Browse our Open Grants

If you meet our basic eligibility requirements, check out our Open Grants to see what we’re currently accepting applications for, eligibility criteria for each grant programme and deadlines.

We are continually working to develop and secure new funds for the benefit of local community organisations, so the grants we have available will change throughout the year. Check out our Upcoming Grants.

Step 3


This is your chance to tell us more about your project and why it meets the criteria for the grant programme.

  • Each of our grant programmes have different criteria and an online application form you will need to complete, these can be found on the individual grant pages.
  • You will also need to provide supporting documents alongside your application; your governing document, latest published accounts (or income/expenditure information for smaller organisations), and names and addresses of your directors, trustees or management committee. We sometimes also ask for copies of your child protection, vulnerable adults and equal opportunities policies.

If you require a different application method, please get in touch at

Step 4


Our Grants Team will review applications to carry out the following due diligence checks:

  • Are the finance and governance documents in good order?
  • Does your organisation and project meet the priorities of the grant programme?
  • Does your group have the capacity to deliver the project?
  • What is your track record in delivering similar projects?
  • Does the project make sense in terms of what you want to do and when?
  • Does the budget look reasonable?

We may contact you if more information is needed to support your application.

Step 5


Our Grants Panels, which are made up of independent experts, and our Trustee Board decide whether to give the project a grant or not, based on their proposal and our initial review.

The panel will usually meet within 8 weeks of the grant programme’s application deadline.

Step 6


If the proposal is approved by the panel, the grant is awarded. The outcome of your application will usually be emailed to you within 8 weeks from the application deadline.

If you are successful, we will email you with:

  • A Funding Agreement to sign and return to us
  • A promotion toolkit with our logos to use
  • Your monitoring form with instructions on what is required

Applicants who are unsuccessful will be notified of this decision along with any available feedback that has been provided by the panel members. A number of our programmes are oversubscribed, so an unsuccessful application could simply be due to lack of available funding.

Step 7

Grants Awarded

If you are successful in your application and meet any conditions we have made, we will require the following before payment can be made:

  • A signed, hard copy of the Funding Agreement. Please note we cannot accept photocopied, scanned or electronic signatures.
  • A hard copy of a recent bank statement.

Payment will then be made within 3 weeks of these documents being returned correctly.

Step 8

Your Project

You can now get going with your project. Make sure you look at our Promotion Toolkits to help share what you’re doing. All applicants are required to use the provided fund logos within any promotional literature, websites or media activities.

We always welcome any photos, quotes or updates along the way and can help spread any stories across our social media channels.

If you do encounter any problems delivering your project, please do tell us when they occur.

Step 9

Monitoring, Evaluation and Learning

Throughout the duration of the grant, we work with the organisations we fund to monitor and evaluate their work. This helps to ensure you achieve what you set out to do and helps us to provide evidence of impact when working to secure new funds.

Find the Monitoring Form for your grant programme, or check out our Promotion Toolkits.

If you do not send us your monitoring forms by the deadline given, this may affect the outcome of any future applications.

Open Grants

Take a look at our open and upcoming grants programmes below to get a sense of the types of grant you can apply for.

What we've funded

To get a feel for the wide range of community groups and initiatives we’ve funded click the link below.